Even though everyone has the same amount of time each day it seems like some entrepreneurs are able to get more done than others. Are these people just working smarter and harder than the others?
While it’s true that working smart is just as important as working hard there are too many people out there who just work hard because they aren’t sure how to work smart.
Here’s 5 ways to get more done by working less.
Improve Productivity: Automate It
There’s plenty of tools and technology out there that you can be using to automate some aspects of your life and business. There’s bound to be at least one thing you do that can be automated to save you time.
How much of what you do in a day could be automated? Perhaps you get a lot of emails and they can be answered with a pre-written response.
You can do that with GMail. From within GMail go to Settings > Advanced > Canned Responses (Templates) to enable the feature.
There’s tons of ways to integrate apps you already use to help you save time. My favorite one is having a new blog post automatically shared with all of my social media channels.
Be Smart: Outsource It
They say that if you want something done right, you have to do it yourself. This is simply not true. You just have to know what to outsource and what needs to be done in-house.
One major problem underperforming entrepreneurs have is understanding what they can outsource and how they can do it efficiently.
You should also give a VA a try if you’ve thought about outsourcing your work. Hiring a virtual assistant (VA) could be a great way to keep your business running smoothly and give yourself more time to get things done. Think about how much time and money you lose doing the same boring and repetitive tasks. As long as you can clearly tell the VA what you need and what you expect you’ll have no trouble finding a good one.
Focus: Get More Done By Doing Less
If you want to get more done then you actually need to do less. It sounds crazy but you need to be working on as few things at a time as you can.
Steve Jobs gave an excellent explanation of this when he took the 350 projects Apple was doing and cut it down to 10. He said that people assume that focusing is about saying yes while really it’s about saying no.
You need to turn down more things than you say yes to. You need to be careful and deliberate about which projects you take on. It’s best to focus on only one thing at once. Have one big goal or one big thing that needs to be done and focus on doing just that one thing today.
Delegate: You’re In Control
You should make good use of the team or partners that you have. There’s nothing wrong with delegating work to your team if you have to.
Underperforming entrepreneurs have this idea that they have to do absolutely everything. But that’s just not true. An entrepreneur is the person in charge, much like a conductor is in charge of the orchestra.
Assemble your team and delegate tasks. Then it’s your job to oversee and ensure the right people are working on the right task. That means you need to find someone with the skills to match the job that you need them to do. You can start delegating smaller tasks until you understand their capabilities and have confidence in their abilities. Pretty soon you’ll be giving them full tasks to do and you’ll have a lot more time.
You can keep track of your teams’ progress by having everyone use the Trello app. From this app you can assign tasks and keep track of everyones’ progress.
Refresh: Schedule Breaks
While it’s true that productivity depends on momentum there are entrepreneurs that rely too heavily on momentum to get things done and they end up burning out. Sometimes when you try to do more you can burn and do less.
It’s important that you schedule breaks into your routine. You’ll find that breaks don’t cause a break in momentum and actually allow you to keep it for longer without burning out and losing your focus when you need it most.
Using a technique such as a Pomodoro Timer let you take regular breaks without needing to make the conscious effort to think about taking a break or make yourself take one.